Apps How To Windows 10

Rearrange Email Accounts Order In Windows 10 Mail Using Linked Inboxes

If you are not satisfied with your current arrangement of your inboxes in the Mail & Calendar apps in Windows 10, find out how to change the order to your preference using the power of Linked Inboxes.


If you are one for organization and prefer having your inboxes in order, then you might be facing the same quandary that many people using the Windows 10 Mail & Calendar app face: the lack of options when it comes to arranging your inbox in the order you want.

While this is something that is generally overlooked, it is still a neat feature for those people who still wish to organize their inbox and have a certain set preference on arranging their inboxes. We’ll show you how to do it.

STEP 1: 

To begin open up the calendar app and navigate to the Settings. The cog icon on the bottom right of the menu, as highlighted below.


A new box will slide out from the right and you will click on “Manage Accounts“.



When in here, you will now click on the option of “Link Inboxes“.


A new box will open up as shown below, you just have to click on Save and make sure you have your current inboxes selected.


STEP 3: 

Once you have successfully linked the inboxes, you will see the following change below, meaning you did all steps till now correctly.


Once again, you will perform Steps 1 & 2 until you reach the same dialog box again that comes after “Manage Accounts“. Now you will click on “Linked Accounts” as highlighted.



You will see the familiar dialog box, except this time you will now untick the inbox you want to make appear at the bottom. The inbox you leave ticked will be the top inbox.

Once you have chosen your inbox of choice, feel free to click on the “Save” button and you will see the effect instantly.


If you compare the above screenshot with the one in STEP 1, you will see that my Outlook and Gmail inboxes have switched places. Showing that it is indeed possible to switch the placement of the inbox’s without having to login to the app again!

While I carried out this guide with only 2 inboxes, the guide should be the same for a multiple inboxes though it will become tricky should you want to rearrange more than 3 inboxes.

Keep in mind that the above settings will not change the settings of your inbox in any way, so do not worry about you having to reconfigure your inbox all over again.

Also read: How To Undo Send Emails In Outlook

It is also worth mentioning that you can re-arrange the order as many times as you wish, as long as you follow the above steps carefully, just be careful that you don’t edit your account settings while handling the “Manage Accounts” portion of this guide.

If you found this guide to be of use, let us know in the comments section below and how many inbox’s you plan on prioritizing with the help of this guide!

  • Mr.D.

    THANK YOU! This solves my issue. Its stupid that we have to do this, and that functionality was removed from Windows 8.1 to 10, but at least my Outlook account isn’t first anymore.

    • Vimal P R S

      You seem to hate your Outlook account as much as I do.


    Brilliant. Thank you.

  • Rene Bronstijn

    Works a treat with 6 inboxes. Deselect in the order you want them to appear. Leave the one selected you want on top!
    Thanks again!

  • Worked great for me and my 4 inboxes. Thank you!

  • Vimal P R S

    This worked. Thank you.

  • James Chiron

    does exactly what it says on the tin. NICE ONE

  • SC McCA

    Thanks, worked for 8 accounts. Start by linking any two accounts including the account currently at the top and the one you want first, then unlink while keeping the latter one checked, per Rizwan’s instructions. The checked one is first, the unchecked drops to the bottom of all accounts. Repeat linking two accounts that includes the one you want second. Took several repeats and my 8 accounts are now ranked in exact order desired. Don’t understand why Microsoft wouldn’t design this better, or at least forewarn the user that accounts will appear in the order created. Note: if you have Outlook 2016, accounts can now be arranged by drag and drop – a random discovery, as I could not find any Microsoft help to arrange accounts in desired order. The old option to arrow up/arrow down as in the old Outlook app is no longer available, at least I couldn’t find it.

  • Dona Doni

    yes it worked, but this is Microsoft like solution. Instead of a real simple solution, like dag and drop account where you want it to be

  • Geese

    Thanks for this.

  • Shaun Bowen

    Fantastic and clever solution. I’m sure there will be a drag-and-drop solution at some point, but you know Microsoft – they’ll do it in a few years after they’ve finished adding features that aren’t as essential…. 🙂

  • tech189

    This worked perfectly.

  • Thanks for the solution! 🙂

  • vijer

    Easier to delete all your email accounts and add them in the order that you want. I have 7 accounts and I tried this method but MS has some screwy logic and it drops everything to the bottom.

  • Antonio Roberto Colossi

    To bad you do not work at Microsoft. Thanks for solve this annoing problem.

  • Warren g. hardon

    Thanks!!! Worked perfect!

  • MithranAkanere

    It is ridiculous you have to use this cumbersome workaround to re-order the accounts, but at least it works.

  • Perfect work around!

  • Algirdas

    Worked Great! Thanks!

  • Katagiri

    Many thanks! Worked very well.

  • very happy to have found this – thanks!

  • Umar Azmat

    Thanks you soooooo much

  • Jeremy A.

    Thanks for the post, I was getting so frustrated with this issue I was almost ready to just switch to Thunderbird. Shocking that Microsoft doesn’t build in a straightforward method for rearranging accounts…

  • Zack

    This doesn’t work quite as well if you have more than two accounts, but it’s better than having to remove and re-add all of them. This is how you do it:
    Let’s say you have 4 accounts: 1-4.
    1) Link all of the accounts
    2) Unlink account 2. Removing the check from it and click save.
    3) Unlink account 3 the same way.
    4) Unlink account 4

  • Alex Gordon

    somehow worked, thanks.
    Amazingly, Windows 10 already 9 years old(!) but such simple thing as re-arrange account order/set default account is not offered. Solution here is just side effects of linking / unlinking exercise. When in Hotmail/Outlook account I was trying to rid of annoying advertisement ‘Get premium Outlook features’ observed on the bottom of the email folder page – NO WAY – Microsoft support: this is program feature. Looks like they freeze any improvements on email to push users to subscriptions.. I do not have any other explanation for NINE years not to have way to re-arrange emails order. As a programmer I would say it is max a week of work, including QA….

    • LifeWulf

      What the hell are you talking about? Windows 10 was released in 2015.

      It is utterly ridiculous that the Mail app STILL doesn’t let you just drag and drop your accounts, but it’s not been around for nine years.

  • Thanks!

  • Karl Pieleck

    Excellent , Thank you

  • Jonathan Maki

    Awesome, wasy and effective

  • johnniedoo

    i see this is still the ‘best’ way to reorder multiple accounts. first time i re ordered 4yrs ago was by accident as i played with the link accounts feature when the app was still fairly new. people suggested an easy way to reorder any number of good sounding suggestions too. still no go.

  • elebenty

    Four years later and this is still the best solution. I had 3 accounts to order, and it was a bit like a logic puzzle, but it’s now how I want it. Thank you!

  • U Give Me A Headache

    I miss microsoft live email. It was absolutely the easiest and best.

    Microsoft screws everything up.

  • Bill Flannery

    Worked well for me with 3 accounts.

  • Sami Juhani Liimatainen

    Very helpful! 👍